What is Microsoft 365: understand the advantages and learn about the plans

What is Microsoft 365?

Much more than a simple product, Microsoft 365, formerly called Office 365 , is a cloud subscription service that brings together the traditional applications of the Office suite. With the introduction of new productivity features, it optimizes collaborative work in companies.

In other words, we're talking about the Office 365 upgrade: Microsoft's cloud productivity suite that has the great advantage of having remote access.

This means that Microsoft 365 allows you to access tools via the internet and from any device. In addition, the tool ensures automatic feature updates whenever a new version is released with Microsoft development firm.

The subscription model also makes purchasing easy. If before it was necessary to have Microsoft Licensing or make one-off purchases, now it is enough to subscribe to the service via monthly payments to use the traditional tools and the new resources.

New applications include high-resolution video conferencing, corporate email services, task management and extra storage on One Drive, Microsoft's cloud storage system.

 Know the differences between cloud storage and cloud backup.

Advantages of Microsoft 365?

. More productivity and collaboration

Microsoft 365 productivity cloud services make it easy to find documents, simplify file storage, and streamline team communication. These features optimize employee work time and maximize day-to-day productivity.

In turn, the ease of collaboration in the team is another strong point, since the functionalities allow sharing information with practicality and remote access to files from anywhere.

. Safety

Contrary to what one might imagine, the convenience of working online and cloud storage do not compromise data integrity. With Microsoft 365, corporate information is housed in data centers that meet stringent cybersecurity standards .

The rigor of security guarantees greater protection against technical breakdowns, losses and equipment failures. It is also possible to protect the company from cyber threats and customer data.

. Cost reduction

Microsoft 365 provides excellent cost-benefit, especially when considering the isolated costs of different corporate tools, as it unites the main applications needed for routine work in a single service.

This reduces automation, IT governance and security costs and consolidates vendor spending. In addition, the various plan options make it possible to hire a service tailored to the needs of each business.

. Ease of storage

Office 365 offers storage starting at 1 TB on OneDrive for each user. An ideal space to store high volumes of documents and files, in a centralized, secure and more accessible way.

. Smart decision making

With a custom app, built-in automations, and powerful insights, Microsoft 365 makes it possible to increase the efficiency of every employee and simplify multiple business processes.

That way, employees make smart decisions faster. For example, according to Forrester's “The Economic Impact of Microsoft 365” study, 12,500 hours of distribution activities can be saved through streamlined business processes.

What are the main tools of Microsoft 365?

. Office Suite Applications

The team can take advantage of all Office applications for installation on desktops, notebooks, smartphones and other devices: Word, Excel, PowerPoint, OneNote, Outlook, Publisher and Access.

. Microsoft Teams

Promoting highly efficient communication, Teams has chat, features for online meetings, video conferences and desktop sharing with internal and remote teams.

. OneDrive for Business

OneDrive offers capacity from 1TB per user for storing documents, in addition to having a backup and synchronization feature between the cloud and the computer, which allows you to continue your work offline and access data from anywhere.

. Exchange Online

With voicemail starting at 50GB per user, Exchange is Microsoft's corporate email service, including advanced security tools.

. SharePoint

SharePoint lets you create sites with advanced collaborative features to manage documents and data. Fully customizable, the platform has an intranet (for internal communication) and an extranet.

SharePoint: what is it, features and benefits of the platform

Discover the plans offered

For small and medium businesses, Microsoft 365 is offered in the following options:

. Microsoft 365 Business Basic

More economical, this plan is recommended for businesses that want to hire only Microsoft 365 cloud services. For this reason, it is very interesting for companies that already have licenses for Office applications and want to implement cloud productivity features from Microsoft. Microsoft.

. Microsoft 365 Business Standard

In addition to providing all the tools of the Basic plan, the Standard modality includes Office applications for installation on desktops and notebooks.

. Microsoft 365 Business Premium

The Premium version is suitable for mid-sized organizations that demand device management tools and advanced security features.

It is important to note that all the plans mentioned above do not require Microsoft Licensing and offer data storage in compliance with the General Data Protection Act (LGPD).

In turn, the modalities for large organizations are:

. Microsoft 365 E3

The plan covers best-in-class productivity applications, pairing them with advanced security and compliance features for the business.

. Microsoft 365 E5

In addition to the capabilities of the E3 plan, Microsoft 365 E5 offers advanced meeting experiences (with sophisticated calling features) and analytics and insights tools.

. Microsoft 365 F3

The F3 Large Enterprise plan lets you empower staff with productivity apps and cloud services that elevate the quality of work .

How to hire Microsoft 365 and leverage team productivity?

Combining cutting-edge security, maximum productivity, cloud services and all the tradition of the best applications in the segment, Microsoft 365 serves and benefits the work environment of companies of all sizes.

To help you throughout the process of choosing plans, acquiring and implementing the tools, Microservice has specialists in Microsoft solutions who can guide you in the best way to achieve your goals.