How to use Microsoft SharePoint in your company?

Good corporate information sharing keeps processes organized and working properly in any company. In this way, it is possible to create a more productive environment in organizations, where the flow of information correctly reaches everyone involved in the processes with SharePoint consulting services.  

SharePoint comes within the Office 365 suite, and if you are not yet an Office 365 user or just not familiar with all the products, this post will introduce you to the main benefits of SharePoint and how to make the most of its potential.  

Understanding SharePoint

SharePoint is a secure online content manager for creating, storing and sharing any type of corporate content with your company's team members. It is also a resource for creating applications that help create corporate websites and internal company news portals.

But its benefits go much further, and there are several unexplored but very important possibilities that SharePoint can do for your company.

Understand better.

SharePoint is a multifaceted virtual environment that came to meet the demand for better corporate communication solutions, where your company's IT technicians can:

• Create corporate portals;
• Create an intranet or extranet;
• Information management environments, projects, workflows and teams.  

The SharePoint environment can be customized by your company's IT professional, due to the specific knowledge required.

What are the main benefits of SharePoint for the enterprise?

SharePoint is a secure environment for storing and sharing corporate or public content. It is like a portal where a kind of social network can be created to inform employees, websites for the internal or external public.  

With SharePoint your company promotes collaboration between groups, which improves efficiency and data management.

See more uses of SharePoint in your company:

1 - Website creation

Within the SharePoint environment it is possible to create numerous sites, with different themes for each team, whatever their needs. If your company has a specific project, you can create a website or hessite just for that project, for example.

Sites created in SharePoint can also be news portals for employees. A department like HR, for example, can create announcements and post them on the news portal for all employees.  

2 – The first page of SharePoint

The first page of SharePoint is the home page composed of news personalized for the user. For example: frequent sites, updates of the most visited sites and suggested sites, which are recommendations based on the user's browsing history.  

3 - Online and offline synchronization

Access to SharePoint is done directly in the digital environment, so there is no need to download installations to the computer and other devices.

But, if for some reason there is a need to use SharePoint outside of the digital environment, it is also possible.

To do this, just download the app on your devices. The editing and use of the items is done outside the digital environment and the data is automatically synchronized, as long as the device is connected to the internet.

4 – Application for mobile devices

For those who want or need to stay connected outside the work environment, SharePoint provides a mobile or tablet application that can be accessed whenever the user needs it. The app is available for Android, iOS and Windows Phone.

Is using Microsoft SharePoint safe for company data?

Concern about company data is relevant nowadays, where a lot of information circulates in the digital environment and can be at the mercy of malicious people. The fear of having important company data accessed by unauthorized people is a problem that makes it difficult to share information with those who really need it.  

With SharePoint your company will not have this concern for two reasons.

The first is that it guarantees sharing with specific people, in order to prevent members of the organization itself from having access to data they should not. More important and confidential data can be limited to management, while customer information can be shared with more people of interest.

The second reason is that this is a robust solution, including from a security point of view. With Microsoft's expertise, there is a multi-layered security construction, which significantly reduces the risk of any data being attacked or improperly intercepted.

Today, more than 200,000 companies use SharePoint. If you also want to implement SharePoint in your company, contact Invent Solutions by clicking here .