HOW TO CREATE A PORTAL FOR YOUR EMPLOYEES WITH SHAREPOINT

 HOW TO CREATE A PORTAL FOR YOUR EMPLOYEES WITH SHAREPOINT

Improving the day-to-day of employees in the company, providing an extremely positive global experience in which each one feels fulfilled not only professionally, but also personally, is an increasingly priority for organizations with SharePoint consulting services.

In order to create a context that promotes productivity and access to information, one of the strategies most used by human resources departments is the creation of an employee portal, which is an internal communication tool to connect the entire team through digital way.

With an employee portal, each employee can not only have simple and quick access to the essential information they need to perform their duties, but also be constantly aware of all the organization's news that, for them, may be useful, reinforcing their connection and its involvement with the organic company.

One of the most used tools to create a portal for employees is Microsoft SharePoint .

What is SharePoint?

SharePoint, a platform that is part of Microsoft 365, allows you to manage all the news, documents, files, links and policies from each area of ​​the organization.

It is a solution that works through the intranet - a private network of companies - and is therefore increasingly used in the business world not only for the simple sharing of resources, but also for the development of portals that consolidate a series of information. relevant to the various teams and departments. 

It is used as a common and secure space in the organization, where documents and various information are shared and stored among employees, who can access the system from any device through a web browser.

Thus, a company can configure its SharePoint to transform it into a portal , sharing news, links and all kinds of files separated by each area that makes up the business (administrative, operations, human resources, marketing, commercial, etc.). 

Advantages of a SharePoint Developer Portal

SharePoint is known to increase productivity in a company for all its functional areas. It does not require its users to have any specific training, especially because its use is quite simple. Discover below the main benefits of this platform:

.It promotes communication between employees: by creating a space where the elements of a company can dialogue, you are promoting communication between all. By creating content internally through a “blog article” style, everyone will be able to see what is being communicated and even be able to interact with it through comments.

.Security: Microsoft guarantees the security of all data when using SharePoint due to the complexity of the security framework and through its constant updates. In addition, this system even offers backup options and protection against accidental file deletion.

.Productivity and effective management: allows a company's employees to be a click away from the necessary documents and information in an extremely organized way. It also allows integration with other tools, including those related to Microsoft Office, facilitating work management for professionals and increasing their productivity.

.Flexibility: SharePoint also has the ability to adapt to your business, regardless of the size of your needs. This program is scalable and fully customizable in order to adjust to what you really need when it comes to managing and controlling all your business information.

SharePoint Features

As you can see, SharePoint brings a lot of autonomy to employees, who are no longer constantly asking for the information they need, delaying their work and that of other colleagues, to become more agile and proactive.

Having already understood the benefits of this solution, we now share the SharePoint features that are really essential to enjoy in your company:

• Creating news and articles to communicate information.
• Sharing of documents (company policies, among others).
• Scheduling events, meetings, as well as birthday signage.
• Control of permissions and access to information, by user profile.
• task management
• Integration with the various Microsoft 365 tools (Teams, Stream, Forms, etc.)
• Possibility of integrating data from external tools (CRM, ERP, etc.)

Ready to create a contributor portal?

If you want to know more about the advantages of having a collaborator portal implemented in your company, do not hesitate to contact us. We have specialized consultants ready to help you take the next step and bring this project to fruition.