Seven SharePoint Features That Make Businesses More Collaborative

Platform offers several features for collaboration. So, what are the main features of the tool to adopt?

Collaboration has been increasingly applied in the corporate market in order to improve the results of teamwork. Therefore, companies seek interaction between their employees through collaboration technologies with SharePoint consulting services.

One of the options that assumes the status of an integrated tool for collaborative solutions is the SharePoint platform. Before known only as a document manager, today, through it, it is possible to store, organize, share and access information from any device, just by having a web browser.

For Marico Gularte, a consultant at Open, a company specialized in developing corporate software and integrating IT solutions, companies of any segment and size can currently apply the solution and establish collaborative actions in their environment.

“SharePoint helps simplify common tasks to keep teams, areas or the entire company in sync,” says the executive, who listed seven features of the tool that can maximize interaction between teams in the business environment and establish collaborative actions. 

1. Document Library

Create, store and share team documents centrally. People's access permission can be customized, according to their administrative roles. Editing files can be done simultaneously.

2. Automated forms

SharePoint allows the creation of online forms, which can be configured according to the needs of the company, whether for a survey, requests or registrations. And the answers can be automatically sent to certain people.

3. Image bank

For companies that work with images, the tool stores files in an organized way. The user can assign tags to images and search using filters to speed up the search.

4. Shared Calendars

It centralizes event and meeting calendars, facilitating company communication. With shared calendars, authorized users can view, add or edit appointments.

5. Version history

This functionality is a big differentiator of SharePoint. With it, the user avoids wasting time by saving multiple files for each version of the same document. The team can work on the same file that is always up to date, and if they need to go back in time, they can restore any previous versions.

6. Site Sharing

Shares folders and documents with people defined according to their roles, allowing access for viewing or editing.

7. Team Task Management

With task management, the team becomes more productive, managing individual and joint tasks. SharePoint also allows the creation of a task page to view everything that is pending, what has already been completed, delegate new tasks and manage priorities.